Training
Welcome
All employees, including student employees, use Workday for time reporting, leave requests, and other human resources actions and information. If you need assistance, contact IT or the Training Team member at your college.
College Training Team Members
Central New Mexico Community College
Travis Thompson, tthompson59@cnm.edu
Clovis Community College
Rachel Page, rachel.page@clovis.edu
Luna Community College
Greg Salazar, gsalazar@luna.edu
Northern New Mexico College
Analise Lopez, analise.lopez@nnmc.edu
San Juan College
Janet Peterson, petersonj@sanjuancollege.edu
Santa Fe Community College
Kita Bass, kita.bass@sfcc.edu
Collaborative for Higher Education Shared Services
Trish Heaton, CHESS.training@chess.edu
Quick Links
CHESS Workday ERP Role-Based Training Guide
What training do you need? Unsure? The Role Based Workday Training Guide highlights specific Workday training available based on your role in the Workday system. Use this information and work with your supervisor to determine what best fits your role and departmental needs.
Printable Tip Sheets
Please use these Tip Sheets as a quick reference guide to complete tasks in the CHESS Workday Platform. The Tip Sheets are alphabetically organized by the most common employee groups who use them. Spanish and Vietnamese translations are also available for key topics. If you don’t see the topic you need, please reach out to your institution’s help desk (service desk) for assistance.
Frequently Asked Questions
Check out our frequently asked questions that have been paraphrased to achieve broad applicability. If you have questions about these FAQ or other questions, please reach out to your institution’s Help/Service Desk for support.
All Employee
General Knowledge
Human Capital Management (HR and Payroll)
Absence Calendar and Balances
Add Education in Workday
Applying to Internal Career Opportunities
Change Benefit Elections, Dependents, or Beneficiaries
Considerations for Leave of Absence
Correcting Time Off Requests for Employee
Create Job Requisition
Edit Direct Deposit Information
Entering Time in Workday
Entering Time in Workday for Mobile App
Launch Performance Evaluation
Managing Your Benefits
Navigating Open Enrollment
Navigating Open Enrollment for Mobile App
Payroll 101
Period Activity Pay Review Approval and Payment
Recruitment Process
Report Navigation
Request and Return Leave of Absence for Employees
Request Time Off
Submit Resignation
Update Personal Information
Financial Management
All Manager
General Knowledge
Human Capital Management (HR and Payroll)
Approving Time Entries
Change Job for Managers
Complete Evaluations for Managers and Employees
Compensation Planning
Compensation Worker Assignments
Correct Approved Absence
Employee Separation for Managers
Manage Time Off Requests
One Time Payment and Allowance Plans
Period Activity Pay Assignments and Management
Time Entry and Correction on Behalf of an Employee
Financial Management
Roles
HCM Roles (HR and Payroll)
Academic Appointments
Absence Audits and Reports
Benefits Management
Change Job for HR
Compensation Changes
Employee Separation for HR Partners
Evergreen Requisitions
Hire & Onboarding
Initiate Job Offer
Job Requisition Approval
Managing Positions
Payroll Reports and Audits
Performance Reviews
Request and Return LOA for HR Team
Finance Roles
ERP Members
Translations
All Employees – Spanish
Change Benefit Elections, Dependents, and Beneficiaries Spanish (Cambiar la elección de prestaciones, dependientes o beneficiarios)
Create Expense Reports for Employees Spanish (Crear informes de gastos)
Create Miscellaneous Payment Requests Spanish (Crear una solicitud de pago misceláneo)
Create, Edit, and Close Spend Authorization Spanish (Crear, modificar y cerrar autorizaciones para efectuar gastos)
Download the Workday Mobile App Spanish (Descarga de la aplicación móvil de Workday)
Edit Direct Deposit Information-Spanish (Corregir los datos correspondientes al depósito directo)
Entering Time in Workday Spanish(Registro de las horas trabajadas en Workday)
Entering Time In Workday for Mobile App-Spanish (Registro de las horas trabajadas en la aplicación móvil de Workday)
Getting Started in Workday for Employees Spanish (Introducción de Workday a los empleados)
Payroll 101 Spanish (Gestión de nóminas 101)
Managing Your Benefits Spanish (Gestionar Sus Prestaciones)
Navigating Open Enrollment Spanish (Orientarse por el período de
inscripción abierta)
Navigating Open Enrollment for Mobile App Spanish (Orientarse por el período de inscripción abierta en la aplicación móvil)
Requesting Time off Spanish (Solicitud de tiempo libre)
Tracking Business Assets for Managers Spanish (Perspectiva general sobre los activos comerciales)
Update Personal Information Spanish (Actualización de los datos personales)
All Employees – Vietnamese
Change Benefit Elections Dependents Or Beneficiaries Vietnamese (Thay đổi Lựa chọn Phúc lợi, Người Phụ thuộc hoặc Người Thừa kế)
Create Expense Reports Vietnamese (Tạo Báo cáo Chi phí)
Create Miscellaneous Payment Request Vietnamese (Tạo ra Yêu cầu Thanh toán)
Create, Edit, And Close Spend Authorization Vietnamese (Tạo ra, Hiệu đính và Đóng Ủy quyền Chi tiêu)
Download the Workday Mobile App Vietnamese (Tải Ứng dụng Workday Di động)
Edit Direct Deposit Information-Vietnamese (Điều chỉnh Thông tin Tiền gửi Trực tiếp)
Entering Time in Workday Vietnamese (Nhập Giờ vào Workday)
Entering Time In Workday For Mobile App-Vietnamese (Nhập Thời gian trong Workday dành cho Ứng dụng Di động)
Getting Started in Workday for Employees Vietnamese (Hướng dẫn Sử dụng Workday dành cho Nhân viên)
Managing Your Benefits Vietnamese (Quản lý Phúc lợi của Bạn)
Navigating Open Enrollment Vietnamese (Định hướng Kỳ Ghi danh)
Navigating Open Enrollment for Mobile App Vietnamese (Định hướng Kỳ hạn Ghi danh — Ứng dụng Đi động)
Payroll 101 Vietnamese (Bảng lương Cơ bản)
Requesting Time Off Vietnamese (Yêu cầu Nghỉ phép)
Tracking Business Assets for Managers Vietnamese (Tổng quan về Tài sản Kinh doanh)
Update Personal Information Vietnamese (Cập nhật Thông tin Cá nhân)
Fall 2023 Wave 2 Live Training for Employees, Faculty, Managers, and Leaders
The All Employee and Faculty sessions are 60 minutes to allow time for Q&A. The Faculty sessions include the All-Employee content with additional information for Faculty roles. Manager sessions are an additional 60 minutes to allow time for Q&A. Leadership sessions are for any leadership role and cover an overview of Workday, CHESS, delegations, and reporting.
To register for sessions, please contact your college Training Team member(s).
Course Name / Sessions:
Course Name / Sessions:
Fall 2023 Wave 2 Live Training for Finance, HCM, and Payroll
Your college Training Team member(s) will notify you if you need to take any of these courses.
Finance
Course Name / Roles / Sessions
HCM
Course Name / Roles / Sessions
Payroll
Course Name / Roles / Sessions
Videos
