Training & Resources
Contact Your College’s Training Team Members
Central New Mexico Community College
Alli Marie, amarie@cnm.edu
Myriah McClellan, mmcclellan1@cnm.edu
Julene Ponte, jsisneros8@cnm.edu
Zac Shank, zshank@cnm.edu
Travis Thompson, tthompson59@cnm.edu
Tessa Valles, tvalles5@cnm.edu
Clovis Community College
Angelica Lopez, angelica.lopez@clovis.edu
Selina Marriott, selina.marriott@clovis.edu
Rachel Page, rachel.page@clovis.edu
Kari Smith, kari.smith@clovis.edu
Northern New Mexico College
Donna Jaramillo, donna.jaramillo@nnmc.edu
Analise Lopez, analise.lopez@nnmc.edu
Stephanie Vigil-Roybal, stephanie.vigilroybal@nnmc.edu
Santa Fe Community College
Kita Bass, kita.bass@sfcc.edu
Mason Kovac, mason.kovac@sfcc.edu
Laura White, laura.white@sfcc.edu
Collaborative for Higher Education Shared Services
Trish Heaton, trish.heaton@chess.edu
When We Return in January
All employees, including student employees, will use Workday for time reporting, leave requests, and other human resources actions and information. If you need assistance or on-demand options, contact the Training Team member at your college.
Get Workday Support from Your College IT
Once you’ve been trained on Workday, you can contact your college IT help desk for support. It’s the same, familiar process. Submit a ticket and your Workday-trained IT folks will answer questions and solve issues for you. If needed, they can refer issues to CHESS for support.
CHESS Workday ERP Implementation Frequently Asked Questions
These frequently asked questions were posed during our initial two weeks of training. Some of the questions have been paraphrased to achieve broad applicability. If you have questions about these FAQ or other questions, please reach out to your institution’s Help/Service Desk for support. We will continue to add to this library as we learn more about Workday in our live environment.
2023 Instructor-Led Training for Finance, HCM, and Payroll
Your college Training Team member(s) will notify you if you need to take any of these courses.
Finance
| COURSE NAME | ROLES | SESSIONS |
|---|---|---|
| FDM (Foundation Data Model) 101 | Employees in or associated with a Finance focused role | on-demand recording available |
| Budget Management in Workday | Employees responsible for managing departmental budgets | on-demand recording available |
| Getting Started in Workday for Accounting Roles | Employees in or associated with the Accounting Team/Office | on-demand recording available |
HCM
| COURSE NAME | ROLES | SESSIONS |
|---|---|---|
| HCM (Human Capital Management) 101 | Employees in or associated with an HR role | on-demand recording available |
| Getting Started in Workday for Benefits Roles | Employees in or associated with the Benefits Team/Office | on-demand recording available |
| Getting Started in Workday for Recruiters | HR Recruiters | on-demand recording available |
| Getting Started in Workday for HR Partners | HR Employees who are identified in the HR Partner roles | on-demand recording available |
Payroll
| COURSE NAME | ROLES | SESSIONS |
|---|---|---|
| Getting Started in Workday for Time & Absence Roles | Employees who will manage time and absence at the college or CHESS level | on-demand recording available |
2023 Instructor-Led Training for Employees, Faculty, and Managers
The All Employee and Faculty sessions are 30 minutes. The Faculty sessions include the All Employee content with additional information for Faculty roles. Manager sessions are an additional 30 minutes.
To register for sessions, please contact your college Training Team member(s).
All Employees
| COURSE NAME | ROLES | SESSIONS |
|---|---|---|
| Getting Started in Workday for All Employees | All employees | Tuesday, Jan. 3, 2:00 p.m. Tuesday, Jan. 3, 5:30 p.m. Wednesday, Jan. 4, 9:00 a.m. Thursday, Jan. 5, 11:00 a.m. Friday, Jan. 6, 10:00 a.m. Monday, Jan. 9, 9:00 a.m. Tuesday, Jan. 10, 2:00 p.m. on-demand recording available |
Faculty
| COURSE NAME | ROLES | SESSIONS |
|---|---|---|
| Getting Started in Workday for Faculty | Faculty and Adjuncts | Tuesday, Jan. 3, 1:00 p.m.
Wednesday, Jan. 4, 2:00 p.m. Thursday, Jan. 5, 11:30 a.m. Friday, Jan. 6, 11:00 a.m. Monday, Jan. 9, 10:00 a.m. Tuesday, Jan. 10, 2:00 p.m. on-demand recording available |
Managers
| COURSE NAME | ROLES | SESSIONS |
|---|---|---|
| Getting Started in Workday for Managers | All managers | Tuesday, Jan. 3, 3:00 p.m.
Wednesday, Jan. 4, 1:00 p.m. Thursday, Jan. 5, 1:00 p.m. Friday, Jan. 6, 1:00 p.m. Tuesday, Jan. 10, 11:00 a.m. on-demand recording available |
Printable Tip Sheets
Please use these Tip Sheets as a quick reference guide to complete tasks in the CHESS Workday Platform. The Tip Sheets are alphabetically organized by the most common employee groups who use them. Spanish and Vietnamese translations are also available for key topics. If you don’t see the topic you need, please reach out to your institution’s help desk (service desk) for assistance.
All Employee – General Knowledge
All Employee – Human Capital Management (HR and Payroll)
All Employee – Financial Management
All Manager – General Knowledge
All Manager – Human Capital Management (HR and Payroll)
All Manager – Financial Management
HCM Roles (HR and Payroll)
Finance Roles
ERP Members
All Employees – Spanish
Change Benefit Elections, Dependents, and Beneficiaries Spanish (Cambiar la elección de prestaciones, dependientes o beneficiaries)
Create Expense Reports for Employees Spanish (Crear informes de gastos)
Create Miscellaneous Payment Requests Spanish (Crear una solicitud de pago misceláneo)
Create, Edit, and Close Spend Authorization Spanish (Crear, modificar y cerrar autorizaciones para efectuar gastos)
Download the Workday Mobile App Spanish (Descarga de la aplicación móvil de Workday)
Entering Time in Workday Spanish (Registro de las horas trabajadas en Workday)
Getting Started in Workday for Employees Spanish (Introducción de Workday a los empleados)
Payroll 101 Spanish (Gestión de nóminas 101)
Requesting Time off Spanish (Solicitud de tiempo libre)
Tracking Business Assets for Managers Spanish (Perspectiva general sobre los activos comerciales)
Update Personal Information Spanish (Actualización de los datos personales)
All Employees – Vietnamese
Change Benefit Elections Dependents Or Beneficiaries Vietnamese (Thay đổi Lựa chọn Phúc lợi, Người Phụ thuộc hoặc Người Thừa kế)
Create Expense Reports Vietnamese (Tạo Báo cáo Chi phí)
Create Miscellaneous Payment Request Vietnamese (Tạo ra Yêu cầu Thanh toán)
Create, Edit, And Close Spend Authorization Vietnamese (Tạo ra, Hiệu đính và Đóng Ủy quyền Chi tiêu)
Download the Workday Mobile App Vietnamese (Tải Ứng dụng Workday Di động)
Entering Time in Workday Vietnamese (Nhập Giờ vào Workday)
Getting Started in Workday for Employees Vietnamese (Hướng dẫn Sử dụng Workday dành cho Nhân viên)
Payroll 101 Vietnamese (Bảng lương Cơ bản)
Requesting Time Off Vietnamese (Yêu cầu Nghỉ phép)
Tracking Business Assets for Managers Vietnamese (Tổng quan về Tài sản Kinh doanh)
Update Personal Information Vietnamese (Cập nhật Thông tin Cá nhân)
Other Training Options
Self-Paced Training: e-learning courses; recorded videos; short, detailed processes; easy, intuitive instructions
Training in the System: useful help text in Workday, guidelines related to tasks and processes, links to relevant policies
Videos
