CHESS Training Hub

Header Image of a group of employees. The title in the image is Training.

Welcome

All employees, including student employees, use Workday for time reporting, leave requests, and other human resources actions and information. If you need assistance, contact IT or the Training Team member at your college.

College Training Team Members

CNM – Travis Thompson, tthompson59@cnm.edu

CCC – Santana Sena, senasa@clovis.edu

LCC – Maverick Mares, mmares@luna.edu

NNMC – Analise Lopez, analise.lopez@nnmc.edu

SJC – Daniel Massey, masseyd@sanjuancollege.edu

SFCC – Kita Bass, kita.bass@sfcc.edu

CHESS – Tessa Valles, tessa.valles@chess.edu

Quick Links

Printable Tip Sheets
Workday ERP Implementation Frequently Asked Questions
Training for Employees, Faculty, Managers, and Leaders
Training for Finance, HCM, and Payroll
Videos
Quick Reference Guides

CHESS Workday ERP Role-Based Training Guide

What training do you need? Unsure? The Role Based Workday Training Guide highlights specific Workday training available based on your role in the Workday system. Use this information and work with your supervisor to determine what best fits your role and departmental needs.

Printable Tip Sheets

Please use these Tip Sheets as a quick reference guide to complete tasks in the CHESS Workday Platform. The Tip Sheets are alphabetically organized by the most common employee groups who use them. Spanish and Vietnamese translations are also available for key topics. If you don’t see the topic you need, please reach out to your institution’s help desk (service desk) for assistance.

All Employee Tip Sheets

FINANCE

WORKDAY LEARNING

SPANISH

Applying to Internal Career Opportunities Spanish (Cómo Solicitar Oportunidades Profesionales Internas)
Basic Mobile Navigation Spanish (Navegación Básica por la Aplicación Móvil)
Change Benefit Elections, Dependents, and Beneficiaries Spanish (Cambiar la elección de prestaciones, dependientes o beneficiarios)
Create and Edit Lessons in Workday Learning Spanish (Crear y Modificar Lecciones en la Workday Learning)
Create Expense Reports for Employees Spanish (Crear informes de gastos)
Create Miscellaneous Payment Requests Spanish (Crear una solicitud de pago misceláneo)
Create, Edit, and Close Spend Authorization Spanish (Crear, modificar y cerrar autorizaciones para efectuar gastos)
Download the Workday Mobile App Spanish (Descarga de la aplicación móvil de Workday)
Edit Direct Deposit Information Spanish (Corregir los datos correspondientes al depósito directo)
Entering Time in Workday Spanish (Registro de las horas trabajadas en Workday)
Entering Time In Workday for Mobile App Spanish (Registro de las horas trabajadas en la aplicación móvil de Workday)
Entering Time in Workday with Web Clock Spanish (Registro de las Horas Trabajadas con Web Clock)
Getting Started in Workday for Employees Spanish (Introducción de Workday a los empleados)
Payroll 101 Spanish (Gestión de nóminas 101)
Manage Absence for Employees Spanish (Gestión de Ausencias para Empleados)
Managing Your Benefits Spanish (Gestionar Sus Prestaciones)
Navigating Open Enrollment Spanish (Orientarse por el período de
inscripción abierta)
Navigating Open Enrollment for Mobile App Spanish (Orientarse por el período de inscripción abierta en la aplicación móvil)
Request Absence Spanish (Solicitar Ausencia)
Request Absence from Mobile App Spanish (Solicitar Ausencia desde la Aplicación Móvil)
Tracking Business Assets for Managers Spanish (Perspectiva general sobre los activos comerciales)
Update Personal Information Spanish (Actualización de los datos personales)
Use Your My Tasks Spanish (Cómo Utilizar sus My Tasks [Mis tareas])
Workday Icon Glossary Spanish (Glosario de Iconos de Workday)
Workday Learning for Managers Spanish (La sección de aprendizaje de Workday para supervisores)
Workday Learning Overview Spanish (Reseña sobre la sección de aprendizaje de Workday)

VIETNAMESE

Applying to Internal Career Opportunities Vietnamese (Nộp Đơn Xin Cơ hội Sự nghiệp Nội bộ)
Basic Mobile Navigation Vietnamese (Điều hướng Di động Cơ bản)
Change Benefit Elections Dependents Or Beneficiaries Vietnamese (Thay đổi Lựa chọn Phúc lợi, Người Phụ thuộc hoặc Người Thừa kế)
Create & Edit Lessons in Workday Learning Vietnamese (Tạo & Hiệu đính Bài học trongWorkday Learning)
Create Expense Reports Vietnamese (Tạo Báo cáo Chi phí)
Create Miscellaneous Payment Request Vietnamese (Tạo ra Yêu cầu Thanh toán)
Create, Edit, And Close Spend Authorization Vietnamese (Tạo ra, Hiệu đính và Đóng Ủy quyền Chi tiêu)
Download the Workday Mobile App Vietnamese (Tải Ứng dụng Workday Di động)
Edit Direct Deposit Information Vietnamese (Điều chỉnh Thông tin Tiền gửi Trực tiếp)
Entering Time in Workday Vietnamese (Nhập Giờ vào Workday)
Entering Time In Workday For Mobile App Vietnamese (Nhập Thời gian trong Workday dành cho Ứng dụng Di động)
Entering Time in Workday with Web Clock Vietnamese (Nhập Giờ vào Workday qua Web Clock)
Getting Started in Workday for Employees Vietnamese (Hướng dẫn Sử dụng Workday dành cho Nhân viên)
Managing Absence for Employees Vietnamese (Quản lý vắng mặt cho nhân viên)
Managing Your Benefits Vietnamese (Quản lý Phúc lợi của Bạn)
Navigating Open Enrollment Vietnamese (Định hướng Kỳ Ghi danh)
Navigating Open Enrollment for Mobile App Vietnamese (Định hướng Kỳ hạn Ghi danh — Ứng dụng Đi động)
Payroll 101 Vietnamese (Bảng lương Cơ bản)
Request Absence Vietnamese (Yêu cầu nghỉ phép)
Request Absence from Mobile App Vietnamese (Yêu cầu nghỉ phép qua ứng dụng di động)
Tracking Business Assets for Managers Vietnamese (Tổng quan về Tài sản Kinh doanh)
Update Personal Information Vietnamese (Cập nhật Thông tin Cá nhân)
Use Your My Tasks Vietnamese (Sử dụng My Tasks của Bạn)
Workday Icon Glossary Vietnamese (Bảng Chú Giải Danh sách Biểu tượng trong Workday)
Workday Learning for Managers Vietnamese (Học tập Workday dành cho Người Quản lý)
Workday Learning Overview Vietnamese (Giải thích Chung vềHọc tập Workday)

All Manager Tip Sheets

FINANCE

GENERAL KNOWLEDGE

WORKDAY LEARNING

Role Specific Tip Sheets

HR & PAYROLL

Academic Appointments
Absence Audits and Reports
Benefits Management
Change Job for HR
Compensation Changes
Employee Separation for HR Partners
Evergreen Requisitions
Hire & Onboarding
Initiate Job Offer
Job Requisition Approval
Managing Positions
Payroll Reports and Audits
Request and Return Leaves of Absence for HR Team

FINANCE

Accounting Adjustments
Budget Management
Budget Reports and Audits
Capital Project Workbench
Correcting and Adjusting Assets
Create and View Journals
Create Procurement Card Expense Reports
Create Supplier Contracts
Creating or Editing Cost Allocations
Depreciation of Assets
Disposal of Assets
Gifts and Contributions
Key Accounting Concepts
Registering a Capitalized Asset
Review Trial Balance

WORKDAY LEARNING

Live Training for Employees, Faculty, Managers, and Leaders

The All Employee and Faculty sessions are 60 minutes to allow time for Q&A. The Faculty sessions include the All-Employee content with additional information for Faculty roles. Manager sessions are an additional 60 minutes to allow time for Q&A. Leadership sessions cover delegations and reporting.

Live training and walk-in sessions are not available at this time.

For additional training, please use our self-service options or contact your college Training Team member(s) to answer any questions.

Employees, Faculty & Adjuncts

Course Name / Sessions

ALL EMPLOYEES

Getting Started in Workday for Employees

No additional trainings are currently scheduled. Please refer to the tip sheets.

FACULTY & ADJUNCTS

SJC ADJUNCTS ONLY

Managers & Leaders

Course Name / Sessions

MANAGERS

Getting Started in Workday for Managers

No additional trainings are currently scheduled. Please refer to the tip sheets.

LEADERS

Live Training for Finance, HCM, and Payroll

Your college Training Team member(s) will notify you if you need to take any of these courses.

Finance

Course Name / Roles / Sessions

(Part 1) Grants Management Introduction: Core Concepts & Roles

Description: This course builds on the Core Concepts & Roles training by focusing on how to manage Grants using Budget, Payroll, and Reporting. During the course, Grants users will have time at the end of the session to discuss questions or share insights with your college Subject Matter Experts (SMEs).

Next Live Training Session:
No additional trainings are currently scheduled. Please refer to the tip sheets.

Contact the Training Team Member at your college if you would like more information about this training.

(Part 2) Managing Grants in Workday

Next Live Training Session:
No additional trainings are currently scheduled. Please refer to the tip sheets.

Contact the Training Team Member at your college if you would like more information about this training.

FDM (Foundation Data Model) 101

Budget Management in Workday

Getting Started in Workday for Accounting Roles

Requisitions

Travel 101

HCM

Course Name / Roles / Sessions

HCM (Human Capital Management) 101

Employees in or associated with a Human Resources focused role.

No additional trainings are currently scheduled. Please refer to the tip sheets.

Getting Started in Workday for Benefits Roles

Getting Started in Workday for Recruiters

Getting Started in Workday for HR Managers (SJC Only)

Payroll

Course Name / Roles / Sessions

Getting Started in Workday for Time & Absence Roles

Employees who manage time and absence at the college or CHESS level.

No additional trainings are currently scheduled. Please refer to the tip sheets.

Technical

Course Name / Roles / Sessions

Getting Started in Workday for Reporting

Employees who manage or use Reports in the Workday system. Participants will learn about custom vs. standard reports, how to access and run reports, and build filter parameters. Please select one session.

No additional trainings are currently scheduled. Please refer to the tip sheets or contact the Training Team Member at your college.

Live Training for Workday Performance Review Process

Please reach out to your college Training Team Member if have any questions about Workday Performance Review Process training. SJC employees can contact Zaira Rivera at riveraz@sanjuancollege.edu and SFCC employees can contact Donna Castro at donna.castro@sfcc.edu.

Workday Performance Reviews

San Juan College (SJC)

SJC (STAFF)

Training for Workday Performance Review: Part 2 Mid-Cycle Training has ended. Please reach out to SJC’s College Training Team Member, Stacey Allen, allens@sanjuancollege.edu if you have any questions.

SJC (FACULTY)

Workday Performance Reviews

Santa Fe Community College (SFCC)

SFCC EMPLOYEES

Workday Performance Review: Part 2 Mid-Cycle Training is coming soon. Please reach out to SFCC’s College Training Team Member, Kita Bass, kita.bass@sfcc.edu, if you have any questions.

SFCC MANAGERS

Live Training for Workday Learning (CNM & SFCC)

Please reach out to your college Training Team Member if you need a training for Workday Learning. CNM employees can contact Travis Thompson at tthompson59@cnm.edu and SFCC employees can contact Donna Castro at donna.castro@sfcc.edu

Workday Learning – SFCC

Course Name / Roles / Sessions

SFCC EMPLOYEES

Online training sessions have ended. Please check the tip sheets or reach out to CNM’s College Training Team Member with questions.

Workday Learning – CNM

Course Name / Roles / Sessions

PEER-TO-PEER LEARNING

Online training sessions have ended. Please check the tip sheets or reach out to CNM’s College Training Team Member with questions.

CNM EMPLOYEES

CNM HR & CNM HR BUSINESS PARTNERS

OFFICE HOURS

Quick Reference Guides

Videos

Frequently Asked Questions

Check out our frequently asked questions that have been paraphrased to achieve broad applicability. If you have questions about these FAQ or other questions, please reach out to your college’s Help/Service Desk for support.

Welcome

College Training Team Members

Quick Links

CHESS Workday ERP Role-Based Training Guide

Printable Tip Sheets

All Employee Tip Sheets

All Manager Tip Sheets

Role Specific Tip Sheets

Live Training for Employees, Faculty, Managers, and Leaders

Employees, Faculty & Adjuncts

Managers & Leaders

Live Training for Finance, HCM, and Payroll

Finance

HCM

Payroll

Technical

Live Training for Workday Performance Review Process

Workday Performance Reviews

San Juan College (SJC)

Workday Performance Reviews

Santa Fe Community College (SFCC)

Live Training for Workday Learning (CNM & SFCC)

Workday Learning – SFCC

Online training sessions have ended. Please check the tip sheets or reach out to CNM’s College Training Team Member with questions.

Workday Learning – CNM

Online training sessions have ended. Please check the tip sheets or reach out to CNM’s College Training Team Member with questions.

Online training sessions have ended. Please check the tip sheets or reach out to CNM’s College Training Team Member with questions.

Online training sessions have ended. Please check the tip sheets or reach out to CNM’s College Training Team Member with questions.

Online office hours have ended. Please check the tip sheets or reach out to CNM’s College Training Team Member with questions.

Quick Reference Guides

Videos

ERP Project Overview

Feedback

Communications

Training

Gallery